Job Summary

The Lead Estate Engineer is responsible for overseeing the efficient operation, maintenance, and safety of the estate’s engineering systems, infrastructure, facilities, and common areas. The role ensures the effective implementation of preventive and corrective maintenance programs, supervises technical personnel and third-party contractors, monitors utilities consumption, and maintains equipment reliability and service standards. It also supports the Estate Manager in budget preparation, regulatory compliance, emergency preparedness, technical project evaluation, and implementation of energy conservation and cost-saving measures. The position ensures adherence to company policies, safety standards, and statutory requirements while providing timely technical support to residents, locators, and other stakeholders to maintain the estate’s functionality, safety, and overall operational efficiency.

Duties and Responsibilities

DESCRIPTION OF FUNCTIONS

1. Oversee the Implementation of Effective and Consistent Equipment Preventive Maintenance Programs
   • Ensure the reliable operation of estate equipment and systems, as well as the physical appearance, safety, and security of all facilities and common areas, through regular inspections.
   • Consistently implement preventive maintenance works and undertake corrective maintenance when necessary.
   • Ensure compliance with the 52-week preventive maintenance schedules and the proper use and implementation of equipment preventive maintenance forms and checklists.
   • Manage equipment downtime within the target range of 0%–3% and submit Equipment Uptime Monitoring Reports to the QA Team as scheduled.
   • Supervise, assess, and evaluate the performance of multi-skilled technicians (MST) periodically or as needed, and provide recommendations to the Estate Manager.
   • Monitor and maintain an inventory of tools and engineering consumables. Ensure adequate stock levels by keeping stock cards updated.
   • Assist the Estate Manager in preparing the annual budget for technical services, materials, and other requirements necessary for efficient estate operations.
   • Prepare daily and weekly maintenance reports and apprise the Estate Manager of ongoing activities, concerns, and operational issues.
   • Oversee, supervise, and facilitate third-party contractor activities for repairs and maintenance works within the estate.
   • Respond promptly to residents’ and locators’ concerns and provide technical assessments and recommendations to the Estate Manager for appropriate action.
   • Assist the Estate Manager in evaluating the performance of service providers.
   • Perform other tasks that may be assigned by the immediate superior.
2. Assist the Estate Manager in Monitoring Safety Programs to Ensure the Safety of Residents, Locators, Employees, and Property
   • Assist the Estate Manager in coordinating and implementing emergency preparedness activities, including annual fire and earthquake drills.
   • Act as the Assistant Fire Brigade Officer or Emergency Marshal, as assigned.
   • Ensure that applicable fire protection and life safety systems and equipment are properly maintained and in good working condition.
   • Prevent exposure and minimize the liability of Pro-Excel Property Managers Inc. and the estate by strictly adhering to company safety policies, rules, and regulations.
3. Assist the Estate Manager in Complying with Statutory and Regulatory Requirements
   • Assist the Estate Manager in coordinating with the LGU and other government agencies and in securing and renewing the necessary statutory permits, licenses, and clearances applicable to estate operations.
   • May be assigned as the Pollution Control Officer (PCO) in lieu of the Estate Manager, subject to applicable requirements.
   • Assist the Estate Manager in preparing and submitting Compliance Monitoring Reports (CMR) and quarterly Self-Monitoring Reports (SMR), as required by the DENR, LLDA, and other applicable regulatory agencies.
4. Oversee Engineering and Technical Concerns of the Estate
   • Review technical plans and prepare scopes of work or terms of reference for various projects.
   • Evaluate and review proposals from third-party contractors for the Estate Manager’s endorsement to the appropriate approving authority.
   • Evaluate and review plans for minor construction and renovation works submitted by locators, tenants, or other stakeholders, in accordance with applicable estate design and construction guidelines.
   • Ensure that reviewed plans are returned within the agreed turnaround time.
   • Conduct technical meetings with locators, tenant representatives, contractors, and other relevant stakeholders.
   • Monitor construction, fit-out, and improvement works within the estate and ensure strict compliance with applicable design, construction, and safety guidelines.
   • Provide project status reports to the Estate Manager.
   • Participate in technical briefings, testing, and commissioning of engineering systems and equipment for new projects, as well as in the verification and validation of work processes.
   • Update and maintain technical records and documentation, including as-built plans, operation and maintenance manuals, warranty certificates, supplier and contractor directories, and equipment folders.
   • Ensure that equipment records, service reports, and repair documentation are properly labeled, organized, and filed in their respective equipment folders.
   • Ensure the closure of technical audit findings raised by the QA Team within the agreed turnaround time.
   • Evaluate and endorse job orders and work permit applications through the MyHome App to the Estate Manager for appropriate review and approval.
   • Strictly implement applicable collection policies and coordinate the timely disconnection of utilities for delinquent accounts, in accordance with approved policies and procedures.
5. Implement Energy Conservation and Cost-Saving Measures While Monitoring Utilities Consumption in Common Areas
   • Assist the Estate Manager in coordinating and implementing energy conservation initiatives.
   • Ensure that utilities consumption in estate common areas is properly monitored and maintained within the approved budget.
   • Recommend and implement cost-saving measures to improve operational efficiency and optimize resource utilization.

Technical Competencies and Skills

• Basic Accounting skills, can forecast budget and monitor expenditures.
• Technical skills in design & installation.
• Knowledge in construction/maintenance.
• Customer orientation with sufficient PR skills, can handle/manage difficult residents/situations.
• Strategic Thinking and Analytical Skills.
• Negotiating Skills.
• Good in both written & oral communication.
• Can use Microsoft Office Application (e.g. Word, Excel).

Education, Trainings and Licenses Required

1. Graduate of Bachelor of Science in Electrical or Mechanical Engineering.
2. Graduate of 4 years Course and/with Technical Education HVAC, Electrical.