Controller: stock

An excellent career opportunity exists for interested and qualified candidates to apply for the above-mentioned position at Namib Mills (Pty) Ltd, Walvis Bay, Namibia.

PRIMARY PURPOSE OF THE POSITION

To oversee and optimise stock control, material movement, and packaging availability for all production departments at the WBGT site, ensuring continuous production and accurate inventory management. Manage the receiving, storage, and dispatch of products within the WBGT Department to meet production requirements, drive waste reduction initiatives, ensure compliance with quality and food safety standards, and support efficient, cost-effective departmental operations.

KEY FUNCTIONS AND RESPONSIBILITIES

Stock and Material Coordination:

• Organise and coordinate the delivery of raw materials in line with production requirements, including sugar, treacle, flavours, and other ingredients, always ensuring sufficient stock availability.
• Organise and coordinate the delivery of packaging materials according to production demand.
• Order packaging materials not procured by the Windhoek office to ensure uninterrupted production.
• Receive, inspect, and correctly process all incoming materials and stock transfers between entities.
• Monitor stock on hand (SOH) of all raw materials, packaging materials, and finished products.
• Identify, report, escalate, and follow up on shortages, delays, or delivery issues.
• Conduct stock reconciliations and investigate discrepancies to ensure stock accuracy.
• Coordinate and conduct daily, monthly, and annual stock counts in accordance with company procedures.
• Monitor and manage remix sugar stock levels.
• Process requisitions, orders, invoices, and all other order documentation timeously on the relevant platforms and software’s.
• Liaise with suppliers regarding outstanding orders, shortages, and delivery timelines.
• Follow up on outstanding purchase orders and urgent material requirements.
• Maintain accurate records, filing systems, and departmental documentation.

Production Coordination & Departmental Support

• Monitor and coordinate stock receiving and sending out.
• Manage and arrange labour resources and staff for loading and offloading of products.
• Process and control all waste and by-products generated within the department and other production departments.
• Monitor, reconcile, and maintain accurate records of waste and by-product stock levels for all production departments.
• Liaise with buyers and off-takers of waste and by-products to ensure timely removal from the premises.
• Maintain and submit accurate daily, monthly, and annual production and stock reports for the Warehouse Department.
• Maintain accurate records, filing systems, and departmental documentation.
• Collaborate with the Workshop staff to ensure proper preventive maintenance and repairs are done timeously.

Quality, Food Safety & Hygiene

• Ensure compliance with hygiene, quality, food safety, and housekeeping standards within the Sugar Department.
• Ensure adherence to Health, Safety and Environmental (HSE) policies and procedures.
• Maintain a clean, organised, and safe store and work environment.
• Ensure proper housekeeping standards within stores and operational areas.
• Attend to customer complaints, corrective and preventive actions (CPAs), and audit findings related to the department.
• Assist with the implementation and maintenance of food safety and quality management procedures.
• Ensure all stock handling and storage practices comply with company and food safety standards (remix sugar stock levels).

HR & Team Coordination

• Coordinate staffing requirements in line with operational demands.
• Promote discipline, teamwork, safety awareness, and adherence to company procedures.
• Assist with training and supervision of departmental employees where required.
• Assist with time and attendance administration, overtime records, and leave coordination for departmental staff.

General

Perform any other reasonable ad hoc duties as may be required by Management.

MINIMUM REQUIREMENTS FOR THIS POSITION

• Grade 12 Certificate.
• Relevant qualification in Logistics, Supply Chain, Warehousing, Production, Food Processing, or related field will be advantageous.
• 3 - 5 Years’ experience within a food manufacturing environment, including experience in stock control and warehousing.
• Namibian citizen.
• Computer literate with mastering of Word, Excel and PowerPoint.
• Good Mastering of English (Written & Spoken).
• Computer literacy stock management systems.
• Valid driver’s licence.

COMPETENCIES REQUIRED

• Communications Skills.
• Interpersonal Skills.
• Self-management Skills.
• Organisational Skills.