Accounts Payable – Japanese Speaker

Location: Kuala Lumpur

Experience: 4–7 years

Job Description:

Provide day-to-day Japan Accounts Payable responsibilities. Review accounts payable documents, invoices, purchase orders and supporting evidence received through AP mailboxes, SharePoint, AP Central or other approved channels. Compile, check and maintain invoice and PO documentation in PDF format, mainly in Japanese, ensuring completeness before AP input or approval processing. Process AP transactions in Pegasus / Pegasus Edge and AP Central, including invoice validation, AP input, invoice change, payment date checks, tax code checks and required follow-up actions. Support domestic payments, overseas payments, irregular payment handling, staff expense claims and related AP documentation in line with Japan monthly cut-off schedules.

Communicate in Japanese and English with Japan agency finance teams, vendors, approvers, Re:Sources teams and system support teams to resolve missing documents, incomplete information, PO/EDP issues and workflow exceptions. Monitor AP Central and Pegasus Edge processing status, identify errors or workflow issues, and escalate unresolved matters to the manager or relevant support team on a timely basis. Support handover, knowledge transfer and documentation to ensure smooth transition before, during and after the maternity leave cover period. Assist with UAT, system enhancement review, workflow documentation and process improvement activities related to AP Central, Pegasus Edge, RPA and other AP automation initiatives as required during the cover period. Maintain accurate filing, evidence tracking and audit-support documentation for AP transactions. Perform other general accounting, administrative and process support duties as required.

Business Compliance

Ensure a sound understanding of, demonstrate commitment to & comply with all statutory and Publicis Groupe Policies (Janus) relevant to your role & all activities undertaken in that role.

Personal & Team Accountabilities

Actively develop and maintain strong working relationships with all Re:Sources personnel both at a interpersonal level and across all business processes within the wider business environment. Actively maintain communication and behaviour standards that foster a culture of strong customer and service excellence both within Re:Sources and across all customer and supplier organisations.

Health and Safety

COMPULSORY FOR AMEA and OPTIONAL FOR OTHER COUNTRIES

Undertake all work in a safe manner and follow all company and workplace health and safety procedures. Identify new hazards and advise manager or workplace H&S representative/co-ordinator within 24 hours of identification. Report incidents and accidents to manager or workplace H&S representative/co-ordinator as soon as possible.

Key Competencies: Experience/Qualifications

Possess at least 4–7 years of experience in Accounts Payable, accounting operations, shared services, finance operations or a similar role, preferably with the ability to quickly take over existing processes during a temporary cover period. Fluent spoken and written Japanese is mandatory; business-level English communication is required. Experience in Japan AP operations, invoice processing, PO matching, payment support, shared service operations or business process outsourcing will be an advantage. Degree or diploma in Finance, Accounting, Commerce, Business Administration or equivalent practical experience.

Knowledge

Knowledge of AP workflow, invoice validation, purchase order processing, payment controls, Japanese business documents and basic accounting principles is required; knowledge of Japanese consumption tax treatment is an advantage.

Skills (including technology)

Basic knowledge of bookkeeping, AP workflow, invoice validation and payment processing. Experience with AP input, PO matching, invoice change, PDF filing and evidence tracking. Proficiency in Microsoft 365, Outlook, Excel, SharePoint, Adobe Acrobat and workflow tools; experience with Pegasus / Pegasus Edge or AP Central is preferred. Accurate data entry, issue identification, reconciliation mindset and ability to work with large volumes during month-end deadlines. Strong Japanese and English communication skills, with the ability to explain AP issues clearly to stakeholders.