In-country grants officer - malawi

The In-Country Grants Officer- Malawi, as part of the grants management team will be responsible for working flexibly and collegially in offering support to the Country Director, grants and programs staff as well as in processing grants and maintaining a grants database.

S/he oversees the grants monitoring and evaluation processes in the assigned Country, and efficiently manages the flow of grants as per donor rules and regulations and in compliance with AGRA’s internal policies and processes and uses technology to achieve the set turnaround times.

Key Duties and Responsibilities:

• Manage day to day project and grants management of grantees within their portfolio
• Creates and maintains a grant tracking database through the AGRA Management Information System (AMIS) and other tools to monitor the flow of project proposals from the time full grant documentation is received in the grants unit to the time a grant award is issued, and the first payment is made.
• Identifies grantees requiring technical assistance and provides relevant training on AGRA grants compliance and reporting requirements.
• Conduct pre-award due diligence for potential grantees including organization capacity assessments.
• Ensure adherence to donor compliance requirements by grantees during the life of the grant post grants issuance.
• Provide advice to the country leadership on grants compliance requirements.
• Provide grants portfolio performance reports to country leadership and provide corrective actions on parameters that include commitment budget uptake, disbursement, and burn-rate, closures, and implementation of audit recommendations etc.
• Collaborates with country leadership, and the Headquarters (HQ) regional grants officers in implementing systems, policies, and procedures related to grants administration in the designated country.
• Serves as secretary to the Grants Charter (GC) Committee.
• Collaborates with the program staff to analyze, revise and formalize any necessary modifications and/or amendments to grants and contracts.
• Builds capability of the AGRA grantees within priority countries through providing trainings and technical backstopping on Monitoring & Evaluation (M&E) systems and tools as required.
• Advocates for compliance with donor and AGRA-specific regulations for grant making and all applicable delegation of authority policies, as they relate to signatory powers and thresholds.
• Engages and follows-up with the program staff for timely grants closure.
• Track grant-making pipeline, Request For Concept Note (RFCN) processing and Grants Award Letter (GAL) issuance.
• Ensure complete and accurate expenditure support documentation is uploaded by grantees and AGRA to AMIS in compliance with Mastercard Foundation (MCF) and other donors as appropriate.
• Organize grants charter reviews and compiles grant materials for GC review.
• Delivers training to grantees and other In-Country users of grants tools and e-platforms e.g. AMIS and maintains a log of problems and gathers information to contribute to continuous enhancement of the database.
• Conduct grantee monitoring and portfolio performance health checks.
• Prepare and conduct start-up orientation workshops for new awards and coordinate monthly / quarterly meetings with project staff to ensure grant contract clauses and all project-related requirements are complied with.
• Assesses that all grant and contract documentation assembled by program staff is complete and accurate and complies with all AGRA and donor policies and procedures.
• Organizes and schedules reporting requirements and payments for all new grants.
• Ensure accurate data entry and filing of on AGRA’s annual grant making budget in AMIS.

Key Qualifications and Experience required:

• Bachelor’s degree in a commercial domain or equivalent experience in a related field.
• Computer proficiency in: Word, Excel, Outlook, Internet search skills, PowerPoint, and ability to learn new applications quickly.
• Working knowledge of key donor agencies including MCF, USAID, Rockefeller Foundation and Bill & Melinda Gates Foundation
• Knowledge of AMIS operating system, desirable
• Relevant experience in a grant making environment
• Excellent organizational skills, commitment to accuracy and to maintaining a timely and efficient workflow, and extremely detail-oriented
• Excellent interpersonal skills: courtesy, tact and patience.
• Ability to multi-task and prioritize work with the ability to work under pressure.

If you believe you are the right candidate for this position, kindly submit your application with a detailed CV in English (including your e-mail and telephone contacts) to https://ekjd.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX/jobs.

Applications must be received on or before 8th October 2026. Due to the large volumes of applications, we usually receive, we will only be able to contact those candidates who are shortlisted.

For more information on the AGRA, visit www.agra.org.

AGRA is an Equal Opportunity Employer