Import -export coordinator

Join us and celebrate the beauty of human experience. Create for happier, healthier lives, with love for nature. Together, with kindness, humility, and a spirit of adventure, we deliver food innovations, craft inspired fragrances and develop beauty and wellbeing solutions. There’s much to learn from our 79 production sites worldwide, known for their best-in-class processes and procedures. There’s many to learn from, with high-performing leaders and caring colleagues to explore ideas and ambitions with. Every day, your energy, your personality, and your determination will shape our future, making a positive difference on billions of people. Every essence of you enriches our world. We are Givaudan. Human by nature.

Purpose

Coordinate import and export shipments for a larger site and monitor related administrative processes from order execution to delivery of goods.

Core Responsibilities

Export administration

• Prepare all documents required for shipment upon customer order confirmation and internal release approval.
• Validate pricing information and coordinate release of invoices.
• Prepare application for and administer export licenses, agreements and amendments required by regulations and manage related for renewals or re-applications.
• Monitor data entry of shipment information into SAP shipping module and activate billing upon confirmation of delivery.
• Provides day to day shipment tracking, customer service and problem resolution of e.g. exception orders.
• Work in conjunction with customs broker(s) to ensure all required customs clearance procedures and documentation are complied with.
• Monitor compliance of all documentation with export regulations as well as inspections conducted by certification firms.

Import administration

• Track shipment(s) on a daily basis and address delivery issues with relevant parties (suppliers, customs, transporters).
• Work in conjunction with customs broker(s) to ensure all required customs clearance procedures and documentation are complied with.
• Check conformity of import documents for correct values, commodity classifications, tariff codes and authorizations, and record delivery in SAP.
• Participate in the creation of reports or records concerning potential or verified matters of non-compliance.
• Assist with internal and/or external audits and assessments.

Miscellaneous

• Maintain records of import and export shipping documents to ensure accuracy and compliance with regulatory requirements.
• Keep current with local import/export regulations.

People management

• May lead a small team of shipment administrators.
• Monitor, advise and provide training to Shipping staff with regard to the interpretation of import/export laws and regulations, applicable policies and procedures and product classification.

Academic Background

Vocational diploma in logistics (Bachelor degree preferred)

Professional Experience

2 to 4 years of experience in shipping/logistics in a manufacturing environment

0 to 2 years of experience in people management

Technical Skills

• Basic knowledge of warehouse process flow
• Proficiency shipping and receiving regulations and protocol
• Good knowledge of transportation supplier landscape
• Good knowledge of material/product safety/security norms and regulations
• Good knowledge of production process flow and scheduling
• Solid IT skills (SAP preferred, MS Office)
• Expertise in regulations applicable to import/export

At Givaudan, you contribute to delightful taste and scent experiences that touch people’s lives. We value the different perspectives that come from diverse cultures, backgrounds, and experiences. Everyone — regardless of race, gender identity, sexual orientation, age, disability, culture, religion, or any personal circumstances — is warmly welcomed at Givaudan, a place where we all love to be and grow. Every essence of you enriches our world. Join us in making a difference together.