Admin & finance associate

We are looking for a reliable, organized, and detail-oriented Admin & Finance Associate to support the company’s day-to-day administrative and financial operations.

The role will handle a combination of office administration, documentation, payment coordination, expense monitoring, record keeping, and basic accounting support. The ideal candidate is comfortable managing multiple tasks, maintaining accurate records, coordinating with internal teams and external providers, and ensuring that administrative and financial requirements are completed on time.

Finance & Accounting Support

• Assist in processing payments, reimbursements, cash advances, liquidations, and other company expenses.
• Prepare and maintain payment requests, expense reports, liquidation reports, and supporting documents.
• Monitor accounts payable and coordinate payment schedules with management and relevant departments.
• Maintain organized records of invoices, official receipts, billing statements, and proof of payments.
• Assist with bank transactions, fund transfers, deposits, and other banking requirements as authorized by management.
• Monitor recurring company expenses, subscriptions, utilities, rentals, and other operational costs.
• Assist in preparing basic financial summaries, expense reports, and budget monitoring reports.
• Coordinate with the company’s accountant, bookkeeper, auditors, banks, and other financial service providers when necessary.
• Ensure financial documents are properly filed and available for accounting, audit, and compliance purposes.
• Assist in monitoring employee and contractor payments, allowances, reimbursements, and other approved disbursements.
• Support month-end documentation and reconciliation of company expenses and transactions.

Administrative Support

• Handle general office administration and day-to-day operational requirements.
• Maintain organized physical and digital records of company documents.
• Prepare administrative forms, letters, reports, memos, and other internal documents.
• Coordinate office supplies, equipment, maintenance, courier services, and vendor requirements.
• Monitor office inventory and arrange replenishment when necessary.
• Assist in coordinating meetings, appointments, deliveries, and other office activities.
• Communicate and coordinate with suppliers, service providers, building administration, and other external parties.
• Assist management and team members with administrative requirements and documentation.
• Maintain proper filing and tracking systems for contracts, invoices, receipts, permits, and other corporate records.

Records & Reporting

• Maintain accurate trackers for expenses, payments, reimbursements, contracts, renewals, and administrative requirements.
• Prepare regular administrative and finance updates for management.
• Ensure company records are complete, accurate, confidential, and properly organized.
• Assist in improving administrative and finance processes through better documentation, tracking systems, and digital tools.

Collaborative and dynamic work environment. Company-provided tools and resources necessary to perform the role, when applicable. Opportunities to take on expanded responsibilities as the company grows. Opportunities for professional growth and exposure to different areas of administration, finance, operations, and corporate compliance. Hands-on experience working with management and supporting multiple business functions.