Key Responsibilities

1. CEO Directives & Action Follow-up
   • Maintain a structured tracker for CEO decisions, directives, and assigned actions.
   • Follow up with department heads and responsible employees on agreed deliverables.
   • Monitor deadlines, dependencies, and outstanding actions.
   • Escalate delays, risks, and unresolved issues to the CEO.
   • Ensure completed actions are properly documented and closed.
2. Projects & Strategic Initiatives
   • Track ongoing and planned projects under CEO oversight.
   • Maintain consolidated project dashboards covering progress, owners, target dates, risks, dependencies, and required management support.
   • Coordinate cross-functional initiatives involving multiple departments.
   • Identify implementation bottlenecks and facilitate resolution.
   • Support special projects assigned by the CEO.
3. Executive Meetings
   • Coordinate management and CEO-level meetings.
   • Work with relevant departments to prepare agendas and required supporting information.
   • Document decisions, action items, owners, and deadlines.
   • Follow up on actions resulting from meetings.
   • Ensure important matters are brought back to management when decisions or intervention are required.
4. Performance Monitoring & Reporting
   • Prepare weekly and monthly executive status reports.
   • Consolidate departmental updates into concise management reports.
   • Monitor agreed KPIs, milestones, and deliverables.
   • Develop and maintain CEO Office dashboards.
   • Highlight deviations from plans and areas requiring executive attention.
5. Cross-Department Coordination
   • Serve as an operational coordination point between the CEO and departments such as Technical, Commercial, Finance, Customer Service, IT, HR, Procurement….
   • Facilitate information exchange between departments.
   • Ensure clear ownership of cross-functional activities.
   • Coordinate matters requiring participation from several departments.
6. CEO Office Operations
   • Maintain organized records of CEO Office activities, decisions, correspondence, and reports.
   • Establish standardized templates for project updates, action trackers, meeting minutes, and executive reporting.
   • Support development and continuous improvement of CEO Office procedures.
   • Ensure confidentiality of sensitive executive and company information.