Summary

The Programs & Youth Engagement Associate plays a pivotal role in advancing the Diplomatic Club of Liberia's mission by facilitating youth leadership, diplomatic training, civic participation, and sustainable development initiatives. Reporting directly to the Executive Director and collaborating with the broader programme team, this position ensures the seamless execution of events while fostering deep, meaningful involvement among young participants across all activities.

Key Responsibilities

• Facilitate the end-to-end planning and execution of initiatives focused on youth leadership and diplomatic skills.
• Coordinate logistical and operational aspects of youth summits, dialogue sessions, conferences, training workshops, and community outreach events.
• Manage the full lifecycle of participant engagement, including recruitment, registration, ongoing communication, and post-event follow-up.
• Maintain accurate and up-to-date databases and records for both participants and programme operations.
• Draft and organize essential documentation, including meeting agendas, briefing packets, attendance logs, and official programme reports.
• Serve as a primary point of contact for youth attendees, guest speakers, facilitators, and external partner organizations.
• Oversee event logistics to ensure smooth operations before, during, and after all scheduled activities.
• Record programme outcomes, document key activities, and collect participant feedback for analysis.
• Monitor ongoing activities and compile concise reports on programme progress and impact.
• Identify and pursue avenues for youth representation in national, regional, and international forums.
• Propose innovative strategies to enhance youth engagement levels and improve overall programme delivery.
• Execute additional programme-related tasks as directed by the supervisor.

Requirements

• Proven ability to plan and implement youth-focused leadership and diplomatic programmes.
• Strong organizational skills with experience coordinating large-scale events, summits, and workshops.
• Demonstrated proficiency in participant management, including recruitment, registration, and communication strategies.
• Competence in maintaining detailed databases and managing programme records.
• Excellent written and verbal communication skills for drafting agendas, briefs, and official correspondence.
• Experience in logistics coordination for conferences and community activities.
• Ability to document activities, analyze feedback, and prepare clear activity reports.
• Proactive approach to identifying opportunities for youth participation at various levels.
• Capacity to contribute creative ideas for programme improvement and engagement.
• Flexibility to perform diverse tasks assigned by management.