Company Description

Publicis Groupe UK is a marketing and digital transformation business made up of 5,000 talented and versatile people with expertise in media, creative, influence, technology and data, working across 21 agencies.

Publicis Groupe UK creative agencies include Saatchi & Saatchi, BBH, Digitas, Leo Burnett and Publicis London. Also, within the stable are PR agencies MSL and Kekst CNC and sustainability consultancy, Salterbaxter. Publicis Media is home to Zenith, Starcom and Spark Foundry as well as specialist practices PMX, Performics, Publicis Sport & Entertainment and Publicis Content, providing expertise across media strategy, investment, data and technology.

Langland, Saatchi & Saatchi Wellness and Digitas Health serve clients across health and wellness, science and medicine. They combine expertise across advertising and branding, clinical trial experience, data and analytics, technology, medical strategy and education and public relations and policy.

At the core of Publicis Groupe’s data and technology offering sits Epsilon which provides personalisation at scale through CORE-ID, its proprietary data tech platform.

Publicis Sapient is the business transformation arm of Publicis Groupe, marrying technology, data sciences and business consulting with engineering and creativity, it helps clients transform digitally.

Publicis Groupe UK clients include BT, McDonald’s, ASDA, Tesco, L’Oreal, P&G, Kellogg’s, VW UK, Reckitts Benckiser, Samsung and Disney among others, encompassing six of the UK’s top 10 advertisers.

Employees share a common purpose, consistent ways of working and a financial structure that encourages collaboration.

In 2015 Publicis Groupe introduced the Power of One. Simplifying the traditional agency structure, the model removes silos between agencies and disciplines to put clients’ needs at the heart of the structure.

Publicis Groupe UK has offices in Chancery Lane, Television Centre in White City, Baker Street, Turnmills in Farringdon, Windsor, Teddington and Dublin, and people based in Edinburgh. Publicis Groupe has a presence in more than 100 countries and employs nearly 84,000 people worldwide.

Our Commitment

As part of our dedication to create an inclusive and diverse workforce, Publicis Groupe UK is committed to equal access to opportunity for people without regard to race, age, sex, disability, neurodiversity, sexual orientation, gender identity or religion.

Overview

Publicis Re:Sources is at the core of Publicis Groupe, the world's largest communications company. We are the only full-service, end-to-end shared service organization in the industry, enabling Groupe agencies to do what they do best: innovate and transform for their clients.

Formed in 1998 as a small team to service a few Publicis Groupe firms, Publicis Re:Sources has grown to 6,000+ employees in over 55 countries. We provide technology solutions and business services, including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management, information security, and global mobility — supporting 110,000+ employees across the Publicis Groupe network. Our people are at the centre of everything we do, bringing curiosity, collaboration, and a commitment to excellence to their work every day.

Learn more about Publicis Re:Sources and the Publicis Groupe agencies we support at publicisresources.com.

Job Description:

Key Responsibilities

• Manage complex calendars, scheduling, and meeting coordination for leadership stakeholders.
• Organize and coordinate leadership meetings, governance forums, monthly all-hands meetings and team events, including agenda preparation, meeting minutes and action tracking.
• Create and maintain executive-level PowerPoint presentations, board materials, leadership communications and meeting packs.
• Coordinate domestic and international travel arrangements, including flights, hotels, local transportation and itineraries.
• Manage Travel & Expense (T&E) claims, reimbursement processes and related documentation.
• Ensure timely follow-up on action items, decisions and stakeholder communications.
• Assist in process improvement initiatives and automation opportunities to enhance operational efficiency.
• Collaborate with cross-functional teams to ensure smooth execution of administrative and governance activities.
• Maintain accurate organization charts, team structures, staff lists and distribution groups, and announcements regarding new joiners.
• Manage and maintain the Procurement and Real Estate SharePoint site, document libraries and team resources.
• Prepare executive briefings and supporting materials for key meetings and stakeholder engagements.
• Handle highly confidential business, commercial and people-related information with discretion and professionalism.

Required Skills & Qualifications

• Bachelor's degree in Business Administration, Commerce, Management or related field.
• 5-10 years of experience in Executive Assistant, PMO Support, Operations Coordination, or Administrative Support roles.
• Advanced Microsoft PowerPoint skills with the ability to create professional executive presentations; strong proficiency in Outlook, Teams and Microsoft Office applications.
• Excellent verbal and written communication skills.
• Experience in calendar management and executive scheduling.
• Exposure to Travel & Expense management processes.
• Experience in organizing governance reviews, leadership meetings, and administrative operations.
• Strong attention to detail and ability to manage multiple priorities simultaneously.

Preferred Skills

• Prior PMO experience supporting leadership or project governance.
• Exposure to workflow automation and process improvement initiatives.
• Experience with reporting tools, dashboards, and data analysis.
• Ability to work independently and manage confidential information with discretion.

Additional Information

Publicis Groupe UK offers a wide range of benefits to support our employees. Full details are shared when you join, but highlights include core benefits such as Pension, Life Assurance, and Private Medical cover, alongside enhanced policies like Reflection Days and Shared Parental Leave. You’ll also have access to a range of additional initiatives, including:

📖 Please check out the Publicis Career Page which showcases our Inclusive Benefits and our EAG’s (Employee Action Groups).

Publicis Groupe works primarily from the office or our clients' office four days per week.

At Publicis Groupe UK, we are proud to be an equal opportunities employer. We welcome and encourage applications from people of all backgrounds, and do not discriminate on the basis of race, ethnicity, nationality, religion or belief, disability, age, citizenship, relationship status, sexual orientation, gender identity, or any other protected characteristic.

We are committed to providing a fair, accessible, and inclusive recruitment process. If you have any access needs - for example, related to disability, neurodivergence, or a health condition - please let us know. We’ll work with you to ensure the process works for you. Sharing this information will never impact your application.

Guided by our values, we listen with empathy, uplift each other, take responsibility, and embrace change - building a culture where everyone feels seen, respected, and genuinely included.