Role Summary

This role provides paralegal-level corporate and litigation support for FME's US legal matters from the GBS India Legal Center of Excellence in Bangalore, handling matter administration, entity/compliance administration, contract execution support and litigation support tasks under the direction of US-based attorneys.

Key Responsibilities

Matter & Case Administration

• Post documents to the legal tracker and other matter-management systems
• Open new cases/matters and set up corresponding legal tracker records
• Support onboarding of outside counsel
• Support vendor setup for settlement payments

Corporate Entity & Compliance Support

• Liaise with registered agents on entity filings
• Assist in responding to know-your-customer (KYC) inquiries from banks and financial institutions
• Maintain the annual US attorney registration/licensing verification list
• Procure apostilles for cross-border document legalization
• Maintain the legal tracker
• Liaise with the Philippines-based accounts payable team on legal billing matters
• Perform general administrative assistant responsibilities in support of the legal team

Contract Execution Support

• Create redlines and comparisons of contracts to support attorney review
• Route contracts for internal approvals and signatures, and obtain signatures for contract execution
• Upload documents to virtual data rooms ("clean rooms") to support due diligence and transaction processes

Litigation Support

• Coordinate settlement payments
• Monitor the damages tracking spreadsheet and track monetary recoveries
• Set up, maintain and release legal holds; update legal referrals internally
• Support responses to subpoenas involving FME employees (where FME is not a party), under attorney direction

Level-Specific Scope

Performs the tasks above independently with limited supervision from supervising attorneys and the Paralegal Manager; may begin to review and guide administrative/entry-level colleagues on routine instances of this work. Makes decisions on moderately complex to complex coordination, drafting and administrative matters, often requiring judgment about process and prioritization; escalates matters requiring legal interpretation, litigation strategy, or transaction terms to supervising attorneys. Contributions begin to influence team-level process improvements (e.g. legal tracker usage, workflow standardization) but do not set functional strategy. Represents FME in routine coordination with external parties (registered agents, banks on KYC matters, document-legalization services) within a clearly defined, attorney-authorized scope. Modifies existing administrative and coordination processes to improve efficiency; does not set new firm-wide policy independently.

Qualifications

• Bachelor's degree required (law degree not required); paralegal certificate or equivalent qualification preferred
• Bachelor's degree with approximately 3-6 years of relevant experience, including experience in corporate and/or litigation paralegal support, ideally supporting US legal matters from an LPO, GCC/GBS, or in-house legal environment
• Familiarity with US corporate entity administration (registered agents, KYC/banking compliance, attorney licensing tracking) and litigation support processes (legal holds, subpoena response, settlement tracking) is a plus
• Experience with legal matter-management/tracker systems, contract redlining/comparison tools, and virtual data room platforms preferred
• Strong organizational skills and high attention to detail; ability to manage multiple concurrent administrative and coordination workstreams
• Excellent written and spoken English required
• Discretion and ability to handle confidential corporate and litigation-related information