Job Summary

We are seeking a highly motivated and detail-oriented VAT Analyst to join our offshore tax operations team in Pune. The successful candidate will support European VAT compliance activities across multiple jurisdictions, leveraging VAT compliance software and ERP systems to ensure accurate, timely, and SOX-compliant indirect tax reporting.

The role will work closely with the EMEA Tax Team, Finance Controllers, IT, and external advisors to support VAT return preparation, reconciliations, data validation, process standardization, and continuous improvement initiatives within a centralized European VAT compliance model. The position is suited for candidates with experience in indirect tax compliance, tax technology solutions (e.g., Vertex, Thomson Reuters, Avalara), and internal control environments.

Job Description

Activities & Responsibilities

• Prepare and support the review of VAT returns, EC Sales Lists (ESL), Intrastat declarations, and other indirect tax filings across multiple European jurisdictions.
• Perform VAT reconciliations between ERP systems, VAT compliance software, and general ledger balances.
• Monitor filing calendars and ensure timely completion of compliance obligations.
• Assist with VAT registrations, deregistrations, and maintenance of tax authority records.
• Operate and maintain VAT compliance software, including periodic data uploads, validations, and return generation.
• Perform data quality reviews and transaction-level validations.
• Investigate and resolve VAT reporting discrepancies and system exceptions.
• Support system enhancements, testing activities, and implementation of new VAT compliance technologies.
• Participate in User Acceptance Testing (UAT) and process improvement initiatives.
• Execute key controls within the European VAT compliance framework.
• Maintain evidence supporting SOX control performance and audit requirements.
• Perform documented reconciliations and review procedures in accordance with internal control standards.
• Analyze VAT trends, variances, and anomalies.
• Prepare monthly compliance and KPI reporting for management.
• Review transactional data and tax determination outcomes.
• Support root cause analysis of VAT issues and recommend corrective actions.

Job Requirements

• Bachelor's Degree in Accounting, Finance, Taxation, Commerce, or related field.
• 3-6 years of experience in VAT/GST/indirect tax compliance.
• Experience supporting European VAT compliance activities.
• Previous experience with VAT compliance software is a must.
• Strong understanding of VAT return preparation, reconciliations, and compliance processes.
• Experience working in multinational or shared service environments.
• Advanced Microsoft Excel skills.
• Knowledge of ERP systems (QAD/SAP/Oracle).
• Ability to operate in a fast-changing, high-demand environment.
• Excellent English language skills, another European language (preferably French or German) would be a plus.

About Medline India:

Medline India was setup in 2010 in Pune, primarily as an offshore Development centre and to augment resources for Medline Industries LP headquartered in Chicago, USA. We are a 1500+ strong and growing team of technology, finance & business support professionals who support our businesses worldwide towards a mission to make healthcare run better. We are proud to be certified as a ‘Great Place to Work’ by the Great Place to Work Institute® (India) for the duration May 2023 – May 2024.

We are an organization with a conducive work environment, ample opportunities to learn, contribute and grow with a highly empowered & engaged team. We encourage our people to share their best ideas and create new opportunities for our customers and ourselves to work together to solve today’s toughest healthcare challenges.

About Medline Industries, LP:

Established in 1966, Medline Industries LP is a renowned global healthcare organization boasting 56 years of consecutive sales growth, exceeding $21 billion in annual sales. With a workforce of over 36,000 professionals spread across the globe, we operate in more than 125 countries and territories. As the largest privately held manufacturer and distributor of medical supplies in the United States, Medline is uniquely positioned to offer comprehensive products, education, and support across the continuum of care.

At present, Medline Industries, LP holds the esteemed position as the #1 market leader, delivering an extensive portfolio of over 550,000 medical products and clinical solutions. Our clientele includes hospitals, extended care facilities, surgery centres, physician offices, home care agencies, providers, and retailers. We are proud to be recognized by Forbes as one of America’s Best Large Employers and Best Employers for Women. Additionally, the Chicago Tribune has consistently named us a Top Workplace for the past 12 years.