Executive - accounts and finance

What You Can Expect:

Department: Custom Brokerage

Role Purpose: The role is responsible for managing day-to-day Accounts Payable activities, including invoice processing, payment management, vendor account reconciliation, record maintenance, and supporting month-end closing activities. The position requires accuracy, timely execution, and effective coordination with vendors and internal stakeholders.

Roles & Responsibilities

• Invoice Processing: Reviewing and verifying vendor invoices, matching them with Jobs and receiving documents, and entering them into the accounting system.
• Payment Management: Scheduling and processing payments, including check runs and electronic transfers (ACH), to ensure timely payments.
• Account Reconciliation: Reconciling vendor statements, investigating discrepancies, and resolving outstanding balances.
• Record Maintenance: Maintaining accurate, up-to-date vendor records and filing documentation for audit trails.
• Communication: Handling vendor inquiries regarding invoice status and payment discrepancies.
• Month-end Support: Assisting with month-end closing activities, including accruals and account reconciliations.

What You Bring:

Skills & Competencies

• Software Proficiency: Experience with accounting software (e.g., Logysis, SAP, Tally) and Microsoft Office, particularly Excel.
• Attention to Detail: High accuracy in data entry and invoice matching.
• Accounting Knowledge: Understanding of basic bookkeeping and accounts payable principles.
• Communication: Strong verbal and written communication skills for vendor and team interaction.
• Organization: Excellent time management to meet payment deadlines.