Job Description

The role manages end-to-end sample order execution, transport coordination, export documentation, and post-shipment support. It also covers invoice verification, GR processing, KPI reporting, accrual support, tracker maintenance, and purchase order activities across SAP Ariba, SRM, Outlook, Excel, and related systems.

Experience Required: 2–3 years of relevant experience in export logistics, order management, invoice processing, documentation, or related supply chain operations.

Key Responsibilities

• Order Management: Process sample requests, update trackers, check SAP stock availability, address customer queries, and create SAP sales orders.
• Warehouse Coordination: Coordinate batch allocation, packing details, stock readiness, labeling, and write-off requirements with warehouses.
• Transportation Planning: Coordinate shipment dimensions, freight quotes, approvals, loading dates, follow-ups and OTM Booking.
• Documentation: Prepare invoices, arrange export documents, generate SAP billing, and share documentation with stakeholders.
• Deployment and Post-Execution Support: Update order reasons, validate invoices, support R&D/customer queries, and manage follow-ups for closed sample requests.
• Invoice Verification and GR Processing: Receive vendor invoices, verify invoice details, check PO limits, confirm submission to the CredAdmin team, update invoice trackers, blocked invoices update and complete GR activities in SAP Ariba or SRM.
• KPI Reporting: Review due invoices received from the PTP team, validate pending items, review workflow invoices, and share invoice count updates with the KPI dashboard owner.
• Asian Import Lane Invoice Booking: Verify vendor invoices against STO details, update invoice information, complete GR processing, and maintain the Lane wise Trackers with accurate invoice status.
• Email Monitoring and Follow-up: Monitor vendor emails related to payments and invoice status, track open queries, and ensure timely follow-up with relevant stakeholders.
• Accrual Management: Receive accrual inputs from stakeholders, prepare accrual sheets, and book related invoices in SAP Ariba or SRM as per process requirements.
• Purchase Order Support: Create purchase orders and process PO limit top-up requests to support invoice booking and business continuity.

Location(s)
Ahmedabad - Venus Stratum GCC

Kraft Heinz is an Equal Opportunity Employer – Underrepresented Ethnic Minority Groups/Women/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity and other protected classes.