Fleets supervisor

The Fleet Supervisor leads day-to-day supervision of company’s vehicle fleet, ensuring safe, compliant, cost-efficient, and on-time operations. This role coordinates driver teams, maintenance activities, route performance, and compliance processes to maximise vehicle availability and service reliability while supporting a positive safety-first culture.

Key roles and responsibilities:

• Supervise daily fleet operations including vehicle allocation, driver rostering, route assignments, and load coordination.
• Monitor fleet performance against KPIs such as vehicle utilisation, on-time delivery, fuel efficiency, maintenance turnaround, and incidents.
• Manage maintenance programme: schedule preventive maintenance, track repairs, approve work orders, and liaise with workshops and suppliers.
• Ensure compliance with Ghana transport and road regulations, commercial vehicle licensing, logbooks, permits, and company policies.
• Lead driver management: coach and develop drivers, conduct performance reviews, manage disciplinary processes, and oversee fatigue management and electronic logging where applicable.
• Safety and incident management: investigate accidents and incidents, produce reports, implement corrective actions, and run toolbox talks and safety briefings.
• Cost control and reporting: monitor fuel spend, tyres, parts and maintenance costs; identify cost-saving opportunities and prepare regular fleet reports for management.
• Fleet procurement support: assist with vehicle specification, acquisition planning, de-fleeting, and lifecycle replacement recommendations.
• Stakeholder coordination: work with operations planners, customer service, procurement, and HR to align fleet resources with business needs.
• Recordkeeping and systems: maintain up-to-date vehicle records, licences, insurance, maintenance logs, and use fleet management systems (FMS/TELEMATICs) accurately.

Minimum Requirements:

Requirements

• HND / 1st Degree in Mechanical Engineering
• 3–5 years’ experience supervising a commercial vehicle fleet in logistics, transport, or distribution environments.
• Demonstrable knowledge of Ghana road transport legislation and compliance requirements.
• Proficiency with fleet management systems, MS Excel and standard office software.
• Valid driver’s license (Licence B or higher preferred); clean driving record.
• Strong organisational, communication, and people-management skills.