TERMS OF REFERENCE (TOR)

Technical Assistance & Capacity Building for the Ghana TVET Service (GTVETS)

Rationale and Background

The Ghana TVET Service (GTVETS) is responsible for the management and delivery of pre-tertiary TVET across Ghana, including institutional oversight, compliance, instructional delivery, facilitator capacity development, and management of facilities and equipment.

As the TVET system expands and responds to changing labour-market demands, GTVETS requires strengthened systems for performance monitoring, institutional accountability, asset and facility management, informal sector engagement, guidelines for formalization of extracurricular activities and continuous professional development (CPD).

The proposed technical assistance will strengthen these priority areas, with emphasis on practical systems, institutional capacity, evidence-based decision-making, and sustainable approaches that can be integrated into GTVETS’ existing structures. The support will contribute to improved institutional performance, quality instructional delivery, efficient resource management, and greater alignment of TVET with labour-market.

Objective of the Assignment

The objective of technical assistance (TA) is to deploy a 6-month Capacity Building program for GTVETS aimed at:

• Macro-Systemic Performance Auditing: Designing sector-wide KPI frameworks and performance-based management systems.
• TVET Asset Stewardship: Establishing national asset maintenance policies and capital preservation funds.
• Informal Sector Integration: Creating formal transition pathways and recognition frameworks for non-formal providers.

Target Stakeholders/Agency

Primary Beneficiary Agency: Ghana TVET Service (GTVETS) — Head Office Executives, Regional Directorates, ATVET Institute Principals, Vice-Principals, and Facilitators.

Target Demographics: Pre-tertiary TVET students, informal apprentices, master crafts persons, and technical instructors.

Scope of Work and Deliverables

The Service Provider will deliver the technical assistance as detailed in Table 4.1 below.

4.1 Scope of Work & Capacity Building Matrix

5.1 Technical Proposal Guidelines

Firm Track Record & Institutional Experience: Evidence of 10+ years record of accomplishment Macro-Systemic Performance Auditing, Asset Stewardship, and Informal Sector Integration.

Technical Approach & Methodology: Detailed conceptual framework for executing thematic areas.

Work Plan & Gantt Chart: Comprehensive 6-month schedule mapping sequential activities, expert level-of-effort (person-days), execution milestones, and deliverable sign-offs.

Team Composition & CVs: Operational structure and CVs for Key Experts assigned to the proposed technical assistance areas.

5.2 Financial Proposal Guidelines

The Financial Proposal must be submitted separately and include a lump-sum summary, detailed daily fee rates for Key Experts, and itemized reimbursable expenses for workshops, field assessments, and travels.

Evaluation Criteria

Proposals will be evaluated using Quality and Cost-Based Selection (QCBS) applying a 70:30 ratio (70% Technical, 30% Financial). The minimum technical passing score is 50 points out of 70 (70%).

Duration of Assignment / Number of Days

The assignment will run for six (6) calendar months, with a cumulative level of effort of 30 person-days across all key experts, distributed over the contract period.

Governance, Transparency, and Performance-Based Disbursal

The Service Provider will report directly to the ACTIVATE Project Director and submit monthly progress reports. Payments will be disbursed in milestone tranches upon formal verification and sign-off of deliverables outlined in Section 4.1.

Required Consultant Expertise and Team Composition

The Service Provider should propose a multidisciplinary team of 4–5 experts with complementary expertise and demonstrated experience relevant to the assignment:

• Team Leader / TVET Systems & Institutional Performance Specialist: 12+ years of experience in TVET systems strengthening, institutional governance, performance management, policy implementation, and coordination of national or sector-wide TVET assignments.
• M&E, Data & Digital Systems Specialist: 8+ years of experience in performance monitoring, KPI development, institutional diagnostics, data management, digital information systems, and development of performance reporting frameworks and tools.
• Infrastructure, Asset & Financial Management Specialist: 10+ years of experience in TVET/public-sector infrastructure and asset management, preventive maintenance, inventory systems, capital preservation, budgeting, and sustainable maintenance financing mechanisms.
• Informal/Non-Formal TVET, RPL & Quality Assurance Expert: 8+ years of experience in informal and non-formal skills development, RPL, competency assessment, certification, quality assurance, accreditation, and integration of informal training providers into formal TVET systems.
• Industry Engagement & Capacity Development Specialist: 8+ years of experience in industry and informal-sector engagement, master craftsperson and trade association development, stakeholder coordination, adult learning, institutional coaching, and delivery of capacity-building programmes.

Submission Guidelines

Technical and Financial Proposals must be submitted as separate PDF files by 5th November 2026 to the link below: Submissions will be reviewed on a rolling basis. WUSC reserves the right to proceed to the next stage of the procurement process once suitable submissions are identified during the rolling review.