Site administrator

Are you an organised administrator who thrives in a fast-paced environment? Do you enjoy supporting multiple teams and keeping operations running smoothly behind the scenes? Are you looking for an opportunity to join an exciting new site start-up and play a key role from day one?

If so, GXO is looking for a Site Administrator to join our new Savers operation in Northampton. This is a great opportunity to become part of a brand-new site, providing essential administrative support across HR, Finance, Health & Safety, Facilities and Operations. You'll be a key point of contact for the site, ensuring processes run efficiently and records are maintained accurately while supporting the wider team in achieving operational success.

This is a full-time, permanent position working Monday–Friday (08:00–16:00 / 09:00–17:00). Flexibility will be required to support peak periods and the evolving needs of a new operation - this is logistics after all!

Pay, benefits and more:

You’ll be paid a salary of up to £26,500 per annum. You’ll also receive 25 days annual leave (plus bank holidays), as well as the option to buy additional days so you can enjoy a positive work-life balance. Your benefits package includes flexible dental insurance plans, a company sponsored pension scheme, a 24/7 online GP service, life assurance and a fully comprehensive employee assistance programme. You’ll also have access to our MyBenefits platform offering a variety of high street discounts, a cycle to work scheme, cashback cards, a saving scheme and much more! Including our GXO University which provides you the opportunity to learn new skills and gain qualifications at a pace that you’re comfortable with.

What you’ll do on a typical day:

• Provide administrative support across HR, Finance, QSHE, Facilities and Operations teams
• Raise and process purchase orders, monitor expenditure and manage site consumables
• Maintain accurate records, databases, trackers and filing systems
• Coordinate training administration, including scheduling and maintaining training records
• Produce and distribute reports, ensuring data accuracy and timely communication
• Support Health & Safety administration, audits and compliance activities
• Assist with accident, incident and near-miss reporting and documentation
• Support employee lifecycle administration, including onboarding and absence management
• Prepare management information and reports, highlighting trends and key actions
• Act as a professional point of contact for both internal and external stakeholders

What you need to succeed at GXO:

• Previous administration experience within a logistics, warehousing, distribution or manufacturing environment would be advantageous
• Strong working knowledge of Microsoft Office, particularly Excel, Word and Outlook
• Excellent communication skills, both written and verbal
• Strong organisational skills with the ability to prioritise a varied workload
• Experience maintaining records, reports and compliance documentation
• A proactive and self-motivated approach to work
• The ability to build effective working relationships with stakeholders at all levels
• A high level of professionalism, attention to detail and integrity

We engineer faster, smarter, leaner supply chains. GXO is a leading provider of cutting-edge supply chain solutions to the most successful companies in the world. We help our customers manage their goods most efficiently using our technology and services. Our greatest strength is our global team – energetic, innovative people of all experience levels and talents who make GXO a great place to work. GXO is an equal opportunity employer. We celebrate, support and thrive on diversity and are committed to creating an inclusive environment for all employees. We believe that diversity and inclusion in our business is critical to our success as a global company, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. We are an Armed Forces friendly organisation and Disability Confident Leader as part of the Disability Confident Scheme (GIS) and actively welcome applications from people with disabilities.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed. Review GXO's candidate privacy statement here.