Job Summary:

Performs all basic administrative functions in the Engineering department and is responsible for ensuring the efficient operation in accordance with operational standards.

Job Duties & Functions:

• Answer all incoming telephone calls.
• Keep all files updated and organized.
• Maintain inventory and par stock of materials as required.
• Order materials and supplies as necessary.
• Coordinate and control purchase order system.
• Dispatch and monitor all work orders.
• Participate in department inventories.
• Attend meetings as necessary and take minutes as required.
• Ensure team employees are at all times, attentive, friendly, helpful, and courteous to all guests, managers, and fellow employees.
• Any other duties as required.

Education & Experience:

• 1 year of previous hotel engineering or hotel administrative assistant experience.
• Proficient with Microsoft operating systems.
• Working knowledge of HotSos and Birchstreet programs would be highly advantageous, but not a prerequisite.
• Excellent communication skills - must be able to convey information and ideas clearly.
• Must be effective in handling problems in the workplace, including anticipating, identifying, preventing and solving problems, as necessary.
• Valid and clean driver’s license required.
• A current and clean police record required.
• Able to work without supervision.
• Communicate well with others in a polite, professional and engaging manner.
• Hours of employment will vary and may include hours between 11pm and 7am, 6 days per week including holidays.