Job Information

Job Title: Administrative Support 3 & 4 Talent Pool – Peace River

Job Requisition ID: 87508

Ministry: Various

Location: Peace River

Full or Part-Time: Full-time/Part-time

Hours of Work: 36.25 hours per week

Position Type: Permanent/Temporary/Wage

Scope: Open Competition

Closing Date: This competition will open and close as needed based on the volume of applicants and hiring demands

Classification: Subsidiary 001 - Administrative Support 3 or Administrative Support 4

Salary:

Administrative Support 3 - $1,742.83 to $2,205.23 bi-weekly ($24.04 - $30.42/hour or $45,487.86 - $57,556.50/year)

Administrative Support 4 - $1,918.46 to $2,427.46 bi-weekly ($26.46 - $33.48/hour or $50,071.81 - $63,356.71/year)

The Alberta Public Service works to build a stronger province for current and future generations. We make a difference in the lives of Albertans through rewarding and diverse career opportunities.

Role Responsibilities

When you apply to the Peace River Administrative Talent Pool, you are applying for consideration across multiple current and future administrative support positions simultaneously. Whether you are an emerging administrative professional or an experienced administrator seeking a new opportunity to demonstrate your expertise, we invite you to join our team.

If you are committed to public service, value collaboration, share our organizational values, and are eager to learn and grow, the Administrative Talent Pool offers an excellent entry point into a career with the Government of Alberta (GOA). We are seeking individuals who can work both independently and as part of a team, performing a variety of duties while adhering to established policies, procedures, and processes. Proficiency in the Microsoft Office Suite is essential to ensuring the efficient completion of day-to-day administrative responsibilities.

Strong attention to detail and accuracy will support your ability to prepare correspondence and a wide range of documents. Exceptional relationship-building skills will enable you to provide effective customer service to internal and external stakeholders. Your drive for excellence and results will make you a valuable contributor in any administrative environment. Additionally, strong communication skills, whether interacting in person, by phone, virtually, or through written formats such as email and letters, will enhance your effectiveness in these roles. Organizational and prioritization abilities are key to meeting deadlines and producing high-quality work.

Administrative support positions within the GOA support a broad range of operational areas.

Responsibilities may focus on a specific function or span multiple administrative support categories across the following areas:

• Program Support - Program support roles serve as a first point of contact for the public, responding to inquiries by phone, email, or in person, and providing information on program requirements, processes, and eligibility in accordance with established policies and procedures.
• Office and Administrative Support - Provide a wide variety of administrative support services which may include drafting and formatting correspondence, managing records, completing data entry, maintaining calendars, and coordinating office supplies.
• Financial Support - Provide financial and administrative support by processing and reviewing financial documents related to expenditures, reconciliations, petty cash, and other routine financial transactions, ensuring accuracy, completeness, and compliance with established procedures.
• Call Centre Support - Provide information and handle public inquiries regarding major government announcements, public consultation initiatives or major incidents such as a natural disaster or pandemic.
• Legal Support - Ensure completion and compliance within applicable legislation, regulations and policies, and provides a range of support to Crown Prosecutors, the Court of King's Bench, or the Criminal Justice and Corrections systems and staff.
• Human Resource Support - Support human resources operations through scheduling coordination, preparation and distribution of materials, accurate data entry, and assistance with tracking, reporting, and administrative processes.
• Social Services Support - Provide administrative support to front-line social service programs serving seniors, children and youth, and vulnerable populations.

Qualifications Requirements

Administrative Support 3 - High School diploma plus a minimum of one year of related administrative experience.

Administrative Support 4 - High School diploma plus a minimum of two years of related administrative experience.

Equivalencies will be considered based on 1 year of experience for 1 year of education or 1 year of education for 1 year of experience.

Assets:

• Proficiency with Microsoft Office applications (Word, Outlook, Excel, PowerPoint).
• Experience using software applications and common enterprise systems.
• Demonstrated organizational, time-management, and prioritization abilities supported by excellent written and verbal communication skills.
• Ability to follow established policies, procedures, and standardized administrative processes.
• Experience delivering customer service in public-facing or internal support roles.
• Ability to build effective working relationships while providing support to senior leaders, managers, boards, and professional staff.
• Experience preparing and managing accurate correspondence and documents.
• Experience handling confidential or sensitive information.
• Experience providing administrative support within government, public sector, or large organizations.

How To Apply

Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Closing Statement: This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.