Job Summary

The Strategic Sourcing & Supply Chain Management Branch is responsible for developing, implementing and managing leading edge sourcing initiatives that will drive value and achieve cost savings for City departments, Library Services, and Ottawa Police Services. The Branch establishes sound strategic sourcing practices for a wide range of complex and high profile city-wide projects that span the full sourcing lifecycle, including research and industry analyses, strategy development, project planning, scheduling, resource allocation, and executive reporting.

You are responsible for processing accounts payable, maintaining vendor master records and document management in a centralized, high-volume invoice processing unit. This includes the opening and distribution of mail, initiating electronic workflow, data entry of invoice details, invoice matching to purchase order receipts (three-way match completion), invoice processing issue resolution, completion of payment runs and distribution of cheques, and filing of source documents in records management systems.

Education and Experience

Completion of Grade 12

Minimum of 3 years of related accounting/business/clerical experience

Knowledge

• Knowledge of the city organization, financial policies and procedures
• General knowledge of generally accepted accounting principles and commodity tax legislation
• Problem-solving and customer service techniques/city practices related to interacting with the public
• Knowledge of applicable health and safety legislation, including the rights and duties of workers.

Competencies, Skills and Abilities

• Able to work independently with minimum supervision, and collaboratively with other staff as part of a team
• Possess organizational skills and flexibility to plan, initiate, organize and prioritize own work, and to deal effectively with multiple demands, conflicting priorities, pressures and deadlines
• Able to understand, conceptualize and apply directions, policies and procedures
• Able to identify and assess problems and to use analytic and problem solving skills in relation to invoice processing and SAP FI/MM integration
• Able to complete financial reconciliations and to detect, resolve and correct errors
• Able to use MS Office Suite including demonstrated intermediate MS Excel skills
• Able to use corporate SAP system, automated invoice processing system and to work with advanced computer applications
• Possess customer service sensitivity and the ability to listen, probe, and tactfully respond
• Communicate effectively, both orally and in writing
• Able to work rapidly to produce accurate work in a high volume data processing environment
• Possess sound judgment, tact and diplomacy
• Flexible and adaptable
• Possess a work record of good attendance and job performance

What You Need to Know

Language Requirement: English oral, reading, writing

Police Record Check: The successful candidate will be required to complete a Criminal Records and Judicial Matters Check (Level 2) with the Police Services detachment in their jurisdiction to the City of Ottawa’s satisfaction.

You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.

Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.

Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.

The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual orientations, classes, gender identities and expressions. Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire.

The City of Ottawa provides accommodation to applicants during all parts of the hiring process, upon request. If contacted to proceed to the selection process, please advise us if you require any accommodation.

Accessible formats and communication supports are available upon request. Please contact the Employee Service Centre at 613-580-2424 extension 12211 or via email at esc-cse@ottawa.ca.