Junior coordinator - school of nursing & midwifery

Main Responsibilities:

• Provide administrative support to the Head of School of Nursing & Midwifery.
• Support and organise meetings, including taking minutes and disseminating agendas for the School of Nursing & Midwifery.
• Liaise with the finance department for raising Purchase Orders, addressing invoices, and submitting expenses for the Head of School.
• Provide support to the school including communication with students, timetabling and more.
• Manage programme-related documents such as Module Descriptors, Module Guidelines, SOPs, ensuring they are up to date.
• Liaison with Faculty and Academic Operations for Exams.
• Coordinate with the Admissions team regarding new student intake, scheduling interviews, and guiding students on required documentation.
• Co-ordinate with relevant departments for the development of the Orientation Programme for new student cohorts.
• Work with the Year Director to prepare internal and external quality assurance programme reviews.
• Book rooms and facilities for teaching sessions.
• Support students regarding ICT, Library and VLE access issues.
• Provide support for programme-related issues and queries from students.
• Record keeping, analysis, reporting, and other programme coordination support as required.
• Arrange transportation and order stationery as required.
• Represent the best interest of RCSI and ensure adherence to all RCSI policies and procedures.

Requirements

Personal Specification:

• Proficient in using Excel spreadsheets and all Microsoft Office programs.
• Experience working with databases and managing complex and multiple tasks.
• Competent in business report drafting, attentive to detail, organised, and time-efficient.
• Flexible and empathetic to the needs of part-time postgraduate students working full-time in nursing practice.
• Excellent communicator, able to liaise and work with various internal and external stakeholders.
• Appreciate the importance of confidentiality, data protection, and intellectual property.
• Able to work independently and use initiative.