Job Summary

The Senior Administrative Assistant will support all the administrative and academic needs of the Radiation Oncology physician group. The Senior Administrative Assistant will be responsible for handling multiple calendars and schedules, coordinating meetings and conferences, recording minutes at meetings, providing general secretarial support and office management, and working on projects defined by the Sr. Administrative Manager, Administrative Director, Clinical Director, and/or Executive Director.

This hybrid position offers 3 days onsite and 2 days remote (subject to change based on departmental/organizational needs), providing flexibility while maintaining meaningful connections with colleagues.

Ideal candidates are proactive, detail-oriented professionals who thrive in a fast-paced environment and enjoy balancing high-level administrative support with day-to-day operational responsibilities.

Qualifications

Key Responsibilities

• Calendar & Scheduling Management: Manage complex scheduling needs, including coordinating meetings, conferences, and recurring departmental forums; maintain calendars and ensure alignment across academic, administrative, and clinical activities.
• Meeting & Conference Coordination: Organize meetings, conferences, and events (in-person and virtual) including room reservations, technology setup, and ordering catering/refreshments for onsite meetings.
• Academic & Faculty Support: Provide high-level administrative support to faculty, including preparation and management of documents, presentations, correspondence, and CVs.
• Operational & Administrative Support: Support physician onboarding, reappointment, and competency tracking processes.
• Technology & Systems Support: Assist in triaging basic IT issues and escalate as appropriate.
• General Support: Collaborate with administrative team to ensure coverage across physician groups.

Additional Job Details

EDUCATION: High School Diploma or Equivalent Required.

WORKING CONDITIONS: Hybrid role with both on-site at BWH (Longwood Medical Area) primarily and potentially other MGB Radiation Oncology sites as needed and remote work.

Pay Range: $20.84 - $29.79/Hourly

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization.