Facilities Planning & Design Job Captain II

1.0 FTE Full time Day - 08 Hour R2660815 Hybrid 108460030 Facilities Planning and Design Facilities & Hospitality PALO ALTO, 3430 W Bayshore Rd, California

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Day - 08 Hour (United States of America)

This is a Stanford Health Care job.

A Brief Overview

The Job Captain II is responsible for advancing Facilities Planning & Design projects through strong technical coordination, document control leadership, and cross-functional collaboration. This role integrates design coordination with project engineering practices, ensuring that project documentation, communication workflows, and construction interface processes are organized, accurate, and aligned with Stanford Health Care (SHC) standards. The Job Captain II manages and improves documentation systems across the project lifecycle—from planning and design through early construction—while supporting coordination among Project Managers, architects, consultants, contractors, and internal stakeholders. The position applies professional judgment to resolve moderately complex technical, documentation, and coordination issues and plays a key role in maintaining alignment between user requirements, design intent, regulatory requirements, and construction execution. This role contributes to consistent project delivery by strengthening document control processes, supporting construction-phase coordination activities, and enhancing communication across stakeholders to ensure quality, compliance, and timely execution.

Locations

Stanford Health Care

What you will do

• Independently manage project documentation workflows, including tracking, distribution, version control, archiving, and quality assurance of drawings, specifications, and project records.
• Establish and maintain structured document control systems to ensure accuracy, completeness, and accessibility of project-related documentation across all phases.
• Review and verify and correct project drawings and documentation to ensure completeness, consistency, and adherence to standards and project requirements.
• Support Project Managers and design teams by leading coordination activities for defined scopes or projects of moderate complexity.
• Coordinate architectural, engineering, and specialty consultant deliverables to ensure integration and alignment across disciplines.
• Support development of room data sheets, equipment planning, and program validation activities with increasing independence.
• Assist with preparation of diagrams, test fits, and presentation materials to support stakeholder decision-making.
• Conduct initial reviews and coordination of RFIs (Requests for Information), submittals, change orders (including Potential Change Orders), and pay applications, identifying discrepancies and supporting resolution.
• Facilitate and participate in project meetings (user groups, design coordination, and construction coordination), including preparing agendas, documenting decisions, and tracking action items.
• Maintain clear and consistent communication across stakeholders to ensure project alignment and timely escalation of issues.
• Build and sustain collaborative relationships with clinical, operational, facilities, and external partners.
• Support regulatory coordination, including documentation preparation, permit tracking, and alignment with healthcare facility requirements (e.g., OSHPD processes).
• Monitor design coordination schedules and deliverables, identify risks, and support mitigation strategies.
• Contribute to continuous improvement of documentation systems, workflows, and coordination practices to enhance efficiency and project outcomes.
• Perform additional project engineering, planning, design coordination, and operational duties as assigned.

Education Qualifications

Bachelor’s degree required. Bachelor’s degree in Architecture, Engineering, Construction Management, or a closely related discipline preferred. Relevant experience in lieu of degree may be considered and is in addition to the experience requirements for this position.

Experience Qualifications

Minimum 2 years of progressively responsible experience in facilities planning, design, construction management, or a related field supporting healthcare or complex building projects. Experience supporting design documentation, coordination, or project delivery processes preferred.

Required Knowledge, Skills and Abilities

• Working knowledge of planning, design, and construction processes, including documentation workflows and project delivery lifecycle.
• Ability to read and interpret architectural and engineering drawings across disciplines, with developing capability in coordination of integrated systems.
• Understanding of QA/QC principles related to design documentation and construction coordination.
• Ability to manage multiple priorities and projects simultaneously with accuracy, organization, and attention to detail.
• Effective written and verbal communication skills, with the ability to clearly convey technical and project information to diverse stakeholders.
• Ability to build and maintain collaborative working relationships across internal teams, consultants, and external partners.
• Demonstrated problem‑solving skills and ability to apply professional judgment to moderately complex technical and coordination challenges.
• Experience coordinating documentation such as RFIs, submittals, and change orders, with attention to compliance and accuracy.
• Proficiency in Microsoft Office and familiarity with industry-standard tools such as AutoCAD, Revit, Bluebeam, or similar platforms.
• Ability to support development of diagrams, test fits, and presentation materials for stakeholder communication.
• Demonstrated ability to leverage emerging technologies (including AI-enabled productivity tools, workflow automation, analytics platforms, and decision-support tools).
• Proven ability to operate effectively in a fast-paced environment with multiple competing deadlines, shifting priorities, and large-scale operational demands.

Licenses and Certifications

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These principles apply to ALL employees:

SHC Commitment to Providing an Exceptional Patient & Family Experience

Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford’s patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery.

You will do this by executing against our three experience pillars, from the patient and family’s perspective:

• Know Me: Anticipate my needs and status to deliver effective care
• Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health
• Coordinate for Me: Own the complexity of my care through coordination

Equal Opportunity Employer

Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.

Base Pay Scale

Generally starting at $57.53 - $76.22 per hour. The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.