Job Description

The Department of Medicine, Division of Hematology & Oncology has an outstanding opportunity for a Clinical Research Data Coordinator to join their team.

About this Opportunity

Reporting to the Data Manager, and working under the direction of the Program Manager of the Melanoma/Renal Clinical Trials Research Program, the Clinical Research Data Coordinator (Research Coordinator 1) will work with the research team to collect and abstract clinical data from medical records and research documents, will work closely with the physicians and research staff in providing administrative and technical support for research projects, and will follow complex instructions for processing laboratory samples (including blood, urine, and tissue samples) for tracking, storage, or shipping. This position works with physicians, other health care personnel (e.g., nurses, patient care coordinators, patient service representatives, medical assistants), pharmaceutical company sponsors, and various other groups integral to the successful completion of the research project.

The Data Coordinator works on-site at the Fred Hutch Cancer Center (FHCC). The position may be eligible to be considered for a hybrid telework work schedule based on business needs, working remotely up to two days per week, once fully trained and demonstrating telework readiness.

Key Responsibilities

• Data Coordination, Abstraction and Analysis - 75%
  • Work with study team members to obtain, abstract, and code complex clinical information from multiple sources (medical records, research records, etc.) for research subjects. Code and record said information into various study-specific data-capture systems (both electronic and paper-based).
  • Work professionally with sponsor representatives to review and correct data recorded in the case report forms. Resolve queries in conjunction with research coordinators. With other study team members make judgments about the relevance of the clinical data to the research for complicated oncology research subjects.
  • Responsible for maintaining computer spreadsheets and databases for research studies.
  • Understanding research study flow, work with clinic staff support services and research team members to set-up research subject appointments at required intervals.
  • With study team, draft scheduling request orders to meet study protocol needs.
  • Develop study-specific or program data acquisition forms in conjunction with study staff.
  • Request medical records from outside medical facilities.
  • Assist Investigators and study team with preparation and analysis of study data for publication and grant preparation.
• Research Specimen Tracking and Coordination - 15%
  • Maintain and track laboratory sample supplies, complete requisition forms, and assemble kits for upcoming research subject visits for assigned clinical trials with minimal supervision.
  • Track and process research subject blood, urine, and tissue samples following study specific guidelines for storage and/or shipping with minimal supervision.
  • Work with the Melanoma/Renal Program Manager and Data Manager to develop process improvement tools. Assist in the assessment and design of tracking tools with the manager to develop standard practices within the Melanoma/Renal Program.
• Protocol Coordination - 5%
  • Collate and maintain clinical information from multiple sources into research charts, study binders, etc.
  • Track and maintain research subject schedules based on complex protocol-specific requirements.
• Patient Contact - 5%
  • Interact with patients at study visits to collect data.
  • Perform protocol mandated ECGs.
  • Perform other related duties as assigned.

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

• Bachelor’s degree in science or a health-related field and one year of relevant experience in a health or medical field.
• Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
• Applicants who do not meet these minimum qualifications WILL NOT be forwarded to the Hiring Manager.

Additional Qualifications

• Demonstrated understanding of medical terminology.
• Strong computer skills and experience with data entry and databases.
• Strong attention to detail and ability to organize work.
• Demonstrated ability to work independently and to carry out complex tasks.
• Ability to communicate effectively both verbally and in writing, and to work effectively with colleagues, research subjects, and study sponsor representatives.

Preferred Qualifications

• Knowledge of oncology practice and terminology.
• Prior working experience at the UWMC or FHCC.
• Prior experience in basic specimen collection and tracking.
• Competency in MS Office software.
• Knowledge of HIPAA regulations.
• Knowledge of GCP (Good Clinical Practice).

Working Conditions

This position is in a clinical and research setting that is located on the Fred Hutch Cancer Center campus and may require workday travel between local affiliate locations. There may be meetings or appointments over which an individual has no control and that require a flexible schedule in order to accommodate, such as patient coordination needs, study sponsor deadlines, research program needs, grant deadlines, and faculty needs. Work hours may exceed 40 hours per week and can be deadline dependent. This position will work independently on multiple research projects with minimal written policies or procedures. This position requires daily interaction with pharmaceutical sponsors, physicians, program research team members, and other partners. Several projects will be in progress simultaneously, with the expectation of additional projects in the future. Applicants selected for this position who have not already completed the training for clinical research involving human subjects will be required to complete this training within 90 days of hire.

About the Team

The University of Washington's Division of Hematology & Oncology includes 200+ staff and 450+ faculty members located at the UW Medical Center, the Fred Hutch Cancer Center (FHCC), and the VA Puget Sound Health Care System. Over the past 40 years, members of the Division have developed the world's leading bone marrow transplant program. In addition, members of the Division have made substantial contributions to many other areas of cancer treatment, including the use of tumor vaccines, cellular therapy for cancer, antibody-based treatments, and novel forms of chemotherapy and hormonal therapy. Our division is deeply committed to maintaining its position as one of the leading centers for research and treatment of cancer in the world.

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Compensation, Benefits and Position Details

Pay Range Minimum: $55,944.00 annual
Pay Range Maximum: $63,000.00 annual
Other Compensation: -
Benefits: For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift: First Shift (United States of America)
Temporary or Regular? This is a regular position
FTE (Full-Time Equivalent): 100.00%
Union/Bargaining Unit: UAW Research

About the UW

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world. UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu. Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.