Accounts Receivable & Collections Coordinator

Location: Finance Department – New York Office

Schedule: Monday–Friday, 9:30 AM–5:30 PM | Non-Exempt

Salary: $75,000–$85,000 (commensurate with experience)

Work Arrangement: Hybrid – 3 days in-office

What You’ll Do:

• Maintain and update the daily Cash Reconciliation spreadsheet to ensure accuracy of prior day receipts
• Identify and process all incoming payments, including ACHs, wires, checks, credit cards, and direct deposits
• Accurately post all cash receipts and prepare daily deposit packages for the bank
• Create and distribute the Daily Cash Report and related cash receipt communications
• Follow up on outstanding balances, send client reminders, and support collections efforts in coordination with attorneys and the Account Management Team
• Process A/R write-offs and maintain accurate WIP and A/R balance records
• Set up new timekeepers and maintain the firm’s Billing Rate chart
• Generate and prepare client billing/payment history charts as needed
• Collaborate cross-functionally with the Billing Department, Attorneys, Executive Assistants, and Clients to support effective collections

What You’ll Bring:

• Minimum 4 years of experience in Accounts Receivable and Cash Receipts, preferably in a law firm environment
• Solid understanding of A/R best practices, including collections, billing, and reconciliation processes
• Proficiency with Aderant, Microsoft Word, Excel, and Outlook
• Strong written and verbal communication skills and a collaborative, client-service mindset
• Experience working with WIP and A/R balances and navigating internal reporting systems
• Exceptional organizational skills with the ability to prioritize and manage competing deadlines
• Willingness to work overtime as needed