Company Description

Scalian is a leading international engineering and consulting company supporting major organisations across industries including aerospace, defence, energy, transport and digital technologies. Our UK team is growing, and we are looking for an enthusiastic and proactive Office & HR Administrator to join our London office.

Job Description

We are looking for a proactive and organised Office & HR Administrator to support Scalian UK. This varied role combines office management, HR administration and payroll management, with significant autonomy and regular interaction with employees, managers and international stakeholders.

Key Responsibilities

HR Administration & Payroll Management (60%)

• Manage employee onboarding and offboarding, including employment contracts and related documentation.
• Maintain accurate and confidential employee records.
• Coordinate monthly payroll processing, including collecting, checking and submitting payroll data, and liaising with external payroll providers where applicable.
• Administer employee benefits, pensions, insurance and absence records.
• Respond to employee queries and support managers with HR procedures and policies.
• Monitor HR compliance requirements and maintain accurate HR reporting and documentation.

Office Management & Administration (40%)

• Coordinate office facilities, supplies, maintenance and external service providers.
• Manage correspondence, documentation, records and administrative deadlines.
• Organise meetings, business travel and internal events.
• Support invoice processing, expense administration and general operational activities.
• Liaise with internal teams, including Finance and IT, as well as external partners, to ensure the smooth running of daily operations.

Cross-Functional Collaboration

Act as the key liaison between the UK and French teams, ensuring effective communication and alignment of HR processes. Serve as the main point of contact for Treasury, Accounts Payable, Procurement and Sales regarding payroll, expenses, supplier creation, purchase orders and invoice payments. Manage the UK IT asset inventory, approve IT equipment requests and coordinate IT support when required. Provide recruitment support during periods of absence within the Talent Acquisition team.

Qualifications

About You

We're looking for someone who is:

• Experienced in an Office & HR Administrator role, including HR administration and payroll management.
• Fluent in English (native) and French is a real plus, with excellent written and verbal communication skills.
• Highly organised, able to manage multiple priorities and work independently.
• Equipped with strong interpersonal and communication skills.
• Comfortable working in an international and multicultural environment.
• Able to build relationships with stakeholders across multiple departments.
• Proactive, adaptable and discreet when handling confidential information.

What We Offer

• Hybrid working: 1 – 2 days per week in our London office.
• International environment: Collaboration with teams across different countries.
• Varied responsibilities: A broad role with significant autonomy.
• Supportive culture: A collaborative working environment.
• Benefits package: Perkbox, medical insurance, income protection insurance and a retirement plan.
• Career development: Opportunities for professional growth and progression.

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