Position Title: Payroll and Accounting Specialist (Non-Exempt, Full time)

Who’ll You Report To: Assistant Corporate Controller

Job Description

The A/R, A/P, Payroll Specialist is a multi-function position responsible for invoicing clients (A/R), processing vendor payments (A/P) and managing payroll processing. A/R and A/P will focus on managing flow by processing vendor invoices, issuing client invoices, reconciling accounts and managing collections. As a Payroll Specialist you will be responsible for the full-cycle administration of payroll, compensation changes, employee benefits, and workforce reporting for a distributed workforce within the US and Canada.

Job Responsibilities

Accounts Receivable:

Generate customer invoices
Review and post incoming payments
Reconcile client accounts, resolve payment discrepancies
Follow up on overdue accounts

Accounts Payable:

Verify and process vendor invoices
Manage expense reports
Handle check runs or electronic
Collect W9’s and maintain accurate vendor records
Manage accounts payable email inbox
Annual 1099 filings

Payroll Administration:

Calculate, prepare, and process payroll (including Salary, hourly, bonuses, and overtime) for employees
Process bi-weekly or semi-monthly payroll for salaried and hourly U.S. and CAD employees accurately and on schedule
Maintain payroll records including wages, deductions, bonuses, commissions, and reimbursements.
Review and validate timesheets, PTO balances, and payroll changes.
Maintain and update employee records, including PTO balances, leaves, and banking information
Ensure compliance with tax laws, government regulations, and company policies
Manage withholdings for income tax, insurance and 401K plan
Prepare reports for management, and assist with internal/external tax audits
Resolve employee queries regarding pay and benefits

Qualifications:

Associate degree in Accounting, Payroll, Human Resources or a related field.
2+ years of related Accounts Receivable or Payables experience
2-4 years of progressive experience in U.S. multi-state payroll and benefits administration.
Experience managing payroll across multiple locations is required
Strong knowledge of U.S. federal and multi-state payroll regulations
Experience supporting international employees through an EOR is preferred
Experience with UKG, Bamboo HRIS/payroll system, NetSuite, bill.com is preferred
Advanced proficiency in Microsoft Office applications, especially Excel
Strong attention to detail, organizational skills, and ability to meet strict deadlines in a remote work environment.
High level of discretion and professionalism when handling confidential information
Experience working in a fast-paced environment
Demonstrated ability to provide excellent internal and external customer service

What Will Help You Excel

Alignment with Vimly’s core values, fundamentals and strategic goals.
Detail oriented with excellent organizational skills and an aptitude for information technology
Ability to work independently with minimal daily direction from manager
Strong interpersonal written and oral communication skills
Adaptable, flexible, and able to work well under ambiguity

Location

Mukilteo, Washington

Department

Finance

Employment Type

Full-Time

Minimum Experience

Entry-level

Compensation

$60-70K