Description

Keeping Washington Clean and Evergreen

The Department of Ecology is hiring a Human Resource Consultant Assistant 2 within the Human Resources Office. This is a temporary position that will end on June 30, 2027.

Location: Headquarters Office in Lacey, WA. Upon hire, you must live within a commutable distance from the duty station.

Schedule: This position is eligible for telework and flexible schedule options. You may telework most of your work time during the initial phase of this position, which focuses on migrating electronic files. Once that phase is complete, this role will require regular in-office work to prepare paper files for scanning into Laserfiche. Schedules are dependent upon position needs and are subject to change.

Duties

In this role, working under the general supervision of the ECM Business Lead, you will help ensure the accuracy and integrity of personnel records during the agency’s transition to a modern Enterprise Content Management (ECM) system. A significant portion of your work will involve methodically moving documents from one system to another, updating metadata, and preparing both electronic and paper files for scanning. Although these tasks are consistent and detail-focused, you will also collaborate with the larger ECM project team and contribute to a major improvement in how the agency manages information. You may also support HR operations by entering data into HRMS and tracking new hire documentation to ensure files are complete and compliant. This role provides a valuable opportunity to strengthen your skills in HR data, electronic records management, and document retention practices.

What you will do:

Migrate existing electronic files into the Enterprise Content Management system according to established project timelines, ensuring forms are filed correctly and appropriate metadata and retention is applied.
Assist in maintaining electronic and paper files to ensure complete employment history is maintained in the personnel files and position files.
Review personnel and position file documents received in HR to determine completion, and file appropriately into applicable file.
Reach out to programs for missing information, collaborate with other HR staff to obtain personnel documentation.
Review paper files (personnel, position and medical) to prepare for scanning into Enterprise Content Management system.
Ensure information is filed correctly and appropriate retention has been applied.
May provide technical assistant to the HR team, including assisting with updating HRMS (Human Resources Management System) with data gathered through Modern Work Environment (MWE) and new employee forms, such as the flexible work schedule and telework forms and employee demographic information as needed.

Qualifications

For detailed information on how we calculate experience and responses to other frequently asked questions, please visit our Recruitment website.

Required Qualifications:

Four years of experience and/or education as described below:

Experience in office work including two years of experience in customer service or related setting.
Experience should include one or more of the following:

Data Quality & System Use – Proven ability to enter, update, and verify information in systems such as HR management systems and/or ECM tools to ensure reliable and accessible employee data.
Workflow Tracking & Follow-Up – Ability to track forms, tasks, and deadlines to ensure required paperwork and records are completed and filed correctly.
Communication & Collaboration – Ability to communicate clearly and work effectively with staff and program partners to resolve questions and support processes.
Organization & Problem Solving – Ability to prioritize tasks and apply sound judgment to resolve filing, data, and process issues efficiently.

Education involving a major study in business administration, office administration, human resources, information management, library/records management, accounting or data management, or related field.

Examples of how to qualify:

4 years of experience.
3 years of experience AND 30-59 semester or 45-89 quarter college credits.
2 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).
1 year of experience AND 90-119 semester or 135-179 quarter college credits.
0 years of experience AND a Bachelor’s degree.

Desired Qualifications:

Electronic Content Management (ECM) Navigation – Ability to locate, migrate, and manage documents within an electronic content system to support efficient file access, retention compliance, and digital workflows.
Problem Solving & Judgment – Ability to identify issues, interpret policies, and recommend practical solutions to maintain accurate files and compliant HR processes.
Records & Information Management – Ability to maintain accurate, organized, and compliant electronic and paper files to support retention requirements.

If you are excited about this role and meet the required qualifications, we encourage you to apply. Desired qualifications reflect additional knowledge, skills, or experience that are nice to have but not required.

Studies have shown that some applicants, especially women and people of color, are less likely to apply unless they meet every listed qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging, and we welcome applicants with varied backgrounds and unique perspectives.

Supplemental Information

Ecology does not use the E-Verify system; therefore, we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.

Application Process

Ecology seeks diverse applicants: We view diversity, equity, inclusion, and respect through a broad lens including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. Qualified job seekers from all backgrounds are encouraged to apply.

How to Apply

Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to all supplemental questions, and attach:

Cover letter, describing your interest in and qualifications for this position
Resume

Because we base our selection on the information you provide, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” section of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete.

For detailed application information, please visit our Recruitment website.

Application Attestation:

By submitting an application, you are affirming that the information contained in your application and on all attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed.

Need an Accommodation?

If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format: Please contact us at 360-407-6186 or careers@ecy.wa.gov. If you are deaf or hard of hearing, you may call through the Washington Relay Service by dialing 711 or 1-800-833-6384.

Questions?

For specific questions about the position location options, schedule, or duties, please contact Renee Terry at Renee.Terry@ecy.wa.gov. If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position description, or have any other questions, please contact the Recruitment Team at careers@ecy.wa.gov.

About the Human Resources Office

The mission of the Human Resources Office (HRO) is to develop successful employees, promote healthy and productive relationships, ensure a safe work environment, and recruit great talent to achieve Ecology's Mission. Our team values collaboration and inclusion and promotes opportunities for growth. We are committed to each other’s success and invested in maintaining a happy, healthy workplace.

This position reports to the HR Business Lead for ECM and contributes to the mission of the agency and the HR office by providing paraprofessional support and assistance to the ECM, HR Technical Teams, and broader HR Operations team. This position will provide support in converting personnel, position, and medical related files into the ECM system, assist with tracking and filing new employee paperwork, data entry and other administrative support.

About the Department of Ecology

As the State of Washington’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for current and future generations. Joining Ecology means becoming part of a team dedicated to protecting and sustaining healthy land, air, water, and climate in harmony with a strong economy. A career in public service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping your health and financial security a priority. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work balance. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability.

Diversity, Equity, Inclusion, and Respect (DEIR) are core values central to Ecology's work. We strive to be a workplace where we are esteemed for sharing our authentic identities, while advancing our individual professional goals and collaborating to protect, preserve, and enhance the environment for current and future generations. We believe that DEIR is both a goal and an action. We are on a journey, honoring our shared humanity and taking steps to demonstrate our commitment to a vision where each of us is heard, seen, and valued.

Ecology employees may be eligible for the following:

Medical/Dental/Vision for employee & dependent(s)
Public Employees Retirement System (PERS)
Vacation, Sick, and other Leave
11 Paid Holidays per year
Public Service Loan Forgiveness
Tuition Waiver
Long Term Disability & Life Insurance
Deferred Compensation Programs
Dependent Care Assistance Program (DCAP)
Flexible Spending Arrangement (FSA)
Employee Assistance Program
Commute Trip Reduction Incentives
Combined Fund Drive
SmartHealth

* Click here for more information

To learn more about Ecology, please visit our website, explore Working at Ecology, check out our Strategic Plan, and connect with us on LinkedIn, Facebook, Instagram, YouTube, or our blog.

Equal Opportunity Employer:

The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.

Note: This recruitment may be used to fill other positions of the same job classification across the agency.

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