Quick Overview

Location: Remote – International

Schedule: Monday–Friday, U.S. Business Hours (EST/CST/PST)

Salary: $1,250/month → $1,500 after 90 days

Type: Full-Time, Long-Term

About Scalesource

At Scalesource, we help U.S.-based companies build reliable, long-term remote teams with top global talent. We don’t fill short-term gaps. We place people into roles where they become embedded in day-to-day operations and grow with the company over time.

The Role

This is not a task-based assistant role. You will act as the operational extension of an executive, helping them stay focused on high-impact work while you manage the moving parts around them. You are expected to think ahead, prioritize effectively, and drive follow-through without needing constant direction.

What You’ll Be Doing

Executive Support

Manage and prioritize complex calendars across multiple time zones
Prepare agendas, meeting notes, and follow-ups
Ensure the executive is organized, prepared, and focused on high-impact work

Communication

Handle internal and external communication on behalf of the executive
Follow up with team members, clients, and partners to ensure completion

Operations & Coordination

Track tasks, projects, and deadlines across teams
Coordinate execution and ensure nothing falls through the cracks
Maintain and improve SOPs, workflows, and documentation

Administrative Support

Manage invoices, expenses, and basic bookkeeping support
Organize files, documents, and internal systems

Required Experience (Proven, Not Theoretical)

Executive Support

3+ years supporting a C-level executive (CEO, founder, or equivalent)
3+ years managing complex calendars, meetings, and scheduling across time zones

Operations & Administration

2+ years handling invoicing, expenses, or basic bookkeeping support
3+ years creating SOPs, documentation, or improving internal workflows

Communication & Coordination

2+ years managing communication on behalf of an executive
3+ years coordinating teams, following up consistently, and ensuring deadlines are met

Work Setup Requirements

Reliable computer and internet connection
Ability to handle calls during your shift
Comfortable using remote tools (email, CRM, internal platforms)

Schedule Note

This role follows U.S. business hours. Occasional flexibility may be needed depending on the team or business priorities.

Application Process

Application + screening questions
Assessment + intro video
Live interview
Placement & onboarding